To Note Members Present and to Receive and Approve Apologies for Absence
- Present
- Chairperson Rachael Arnott, Vice Chairperson Clare Varela, Councillors Derek Fletcher, Adam Robertson, Chris Thomas, Paul Radforth, Julie Hall, Amanda Clarke, Ryan Williams
- East Suffolk Councillors Craig Rivett (also SCC) Myles Scrancher
- East Anglia Transport Museum – Tim Major, Chair of allotments David Peek, Members of Public 4
- Apologies
- Suffolk County Council Melanie Vigo DiGallidoro
To Receive Any Declarations of Interest Regarding the Agenda
None
To Consider Applications for Dispensation
Not Applicable
To Agree and Sign the Minutes of the Town Council Meeting of 4th October 2023
Resolved: It was RESOLVED by all that these were a true and accurate record and were duly signed.
To Receive Reports from the Following
Note: No questions from the public will be taken during these reports. Public participation is a separate agenda item at item 6.
- Suffolk County Councillors – Beccles Road Crossing design stage with issues in gradients to resolve. Safety audit by third party complete. Question raised around finance restraints but no specific answers at present.
- East Suffolk Councillors – Flooding update see below.
- Patients Participation Group at Rosedale Surgery – 25th November 6 pm also AGM
- IMPACT Detached Youth – not present
- East Anglia Transport Museum – Main season ended. Open again in December. Installing LED lights to become greener along with solar panels.
- Allotments – New tenant on plot 6. Plot of land to be agreed with access. Tree in homeowners garden is the real issue that ESC need to deal with first.
- Carlton Colville Community Kitchen and Wildlife Garden – Report circulated. Story cards now in place at the garden.
Public Participation
The purpose of the meeting is for Councillors to discuss Town Council Business. During each meeting the Council will allow a period of up to 15 minutes for public questions. During this time, residents can put questions to the Chairman regarding local concerns. Each question will be allocated 3 minutes. Where possible the Chairman will respond but matters may have to be deferred and placed on a later month’s agenda for discussion.
Football query around Bloodmoor area still awaiting an update. Scouts really concerned about vandalism and the robustness of the shed for their storage – a container is really required – ESC Councillors to look into some options.
To Agree Payments for October 2023
List was circulated prior to meeting. It was RESOLVED by all to pay all 15 online payments totalling £10283.61 and 2 direct debits totalling £76.49. A receipt for £3186.60 from East Suffolk Council CIL for Rookery Park development. Spend v budget circulated prior to meeting. Bank Statement and reconciliation for September 2023 to be signed.
To Receive an Update on Flooding
Question around Farmers field ditches to be dug out – Gisleham area. Clerk to contact clerk of Gisleham to find out land ownership. Flooding Hotline numbers to call 0330 162000 working hours 0800 4402516 out of hours. Grants etc available gov.uk website related to recent storms.
To Review the Asset Register
After reviewing it was agreed that it was up to date and no changes were needed.
To Discuss the Possibility of Having Solar Lights at Carlton Meadow Park
The clerk had obtained an initial quote from an electrical contractor who had questions about planning permission and electrical sources close by. ESC had come back and said this needed Sport England approval etc. Clerk to contact Sport England to seek advice.
To Give Any Updates for Carlton Colville Community Centre
Line painting query to be sent to Wayne at Highways to check on the best paint to use. Entrance porch has been removed and an additional door installed for nursery so can be self-contained. AGM this month 28th November 7 pm community centre. Agree blinds on next month’s agenda.
To Discuss Any Matters in Abeyance for Next Meeting or Not Noted Anywhere Else on the Agenda
Pakefield High School ‘Good’ in Ofsted clerk write to school to congratulate them. Community Partnership – Community cuppa obtained funds await instruction about paying the donation. The clerk informed the meeting that the Neighbourhood Plan report had been received back from the Inspector and had been passed to Referendum stage subject to changes. It was disappointing that some of these changes were fairly significant despite being non-contentious. When a copy of the amendments had been received from the Technical Expert it was suggested that a meeting with the District Councillors be held to hope that the ESC would be onboard in working with the Town Council when and if any development came forward to meet the needs of the community.
To Close the Meeting
The meeting closed at 8.15 pm.
Signed…………………………………………………….Date……………………………….