Town Council Meeting Minutes

To Note Members Present and to Receive and Approve Apologies for Absence

Present: Chairperson Julie Hall, Vice chairperson Rachael Arnott, Councillors Adam Robertson, Derek Fletcher, Paul Radforth, Clare Varela, Amanda Clarke, East Suffolk Councillor – Craig Rivett, Suffolk County Councillor Melanie Vigo DiGallidoro, Chair of Allotments David Peek, East Anglia Transport Museum – Tim Major, Members of the public 4
Apologies received and approved: Councillors Chris Thomas, Ryan Williams

To Receive Any Declarations of Interest Regarding the Agenda

None

To Consider Applications for Dispensation

N/A

To Agree and Sign the Minutes of the Town Council Meeting of 1st February 2023

Resolved: It was RESOLVED by all that these were true and accurate and were duly signed

To Receive Reports from the Following

Note: No questions from the public will be taken during these reports. Public participation is a separate agenda item at item 6.

Suffolk County Councillors – Report to be circulated. Beccles Road crossing meeting today and is progressing slowly. Flooding in Burnt Hill Lane ongoing.
East Suffolk Councillors – Flooding issues are ongoing Anglia Water engaging with Peter Aldous. Hall Road sinking issues continue and need to monitor. Bloodmoor Community Centre will be opened again soon.
Patients Participation Group at Rosedale Surgery – no meeting has taken place
IMPACT Detached Youth – not present
East Anglia Transport Museum – Gearing up for opening in April.
Allotments - New tenant in progress. School not up and running until 22nd March.
Carlton Colville Community Centre – report at item 12
Carlton Colville Community Kitchen and Wildlife Garden – Session during half term – Co-Ordinator now in place – Kate Evans to help grow volunteers and engagement and will be doing a diary of events. An initial meeting with her is set up for Thursday 9th March 1 pm if anyone wants to attend. £500 from Tesco had been received by Greener Growth for a bench for the site.

Public Participation

The purpose of the meeting is for Councillors to discuss Town Council Business. During each meeting the Council will allow a period of up to 15 minutes for public questions. During this time, residents can put questions to the Chairman regarding local concerns. Each question will be allocated 3 minutes. Where possible the Chairman will respond but matters may have to be deferred and placed on a later month’s agenda for discussion.

Marsh Lane traffic is an issue for pedestrians – question of having Mirrors? This was not an option that was to be explored.
Question about the graffiti in bus shelter – an update was given at item 8
Issues around Dogs mess in Carlton Meadow park raised

To Agree Payments for February 2023

List was circulated prior to meeting

Resolved: It was RESOLVED by all to pay all 10 payments totalling £5551.64 and 2 direct debits totalling £83.04

Spend v budget circulated

Bank Statement and reconciliation for January 2023 to be signed

Receipts of Grants from ESC Councillor Jenny Ceresa – thank you received of £2495.50 – Tidy up of MUGA and outside area at Community Centre and £2979.54 towards play equipment upgrade at Carlton Colville Community Centre.

VAT for Quarter 3 received £1081.68

To Discuss the Brick Built Bus Shelter and Street Art Project Update

Meeting had taken place. It was agreed to get a Street Artist on board to help the children with the project. An ideas day would take place on 5th April 1 – 4 pm at Carlton Meadow Park. Poppy from Community Action Suffolk to organise posters etc and Gemma Fraser ESC communities team to organise a food van. Bus shelter would form part of the project with a mural being painted to aim to combat the latest graffiti. MOP to paint the bus shelter in the meantime.

To Consider the Possibility of Putting Together a Story Walk Around the Community Incorporating Wildlife and History – Get Suffolk Reading

Clerk to find out more and bring back in April

To Submit Any Comments if Required on Regulation 14 Lowestoft Neighbourhood Plan

No comments

To Discuss Updates on Carlton Colville Family Fest

Music and entertainment booked, stalls filling up. Hot food van to find.

To Discuss Updates from Working Group of Carlton Colville Community Centre

Nomination key positions to move forward. Current hire rates looked at as the hall would be unsustainable going forward. Proposed a new tiered system of charging. Write to all current hirers’ to inform them that new terms and conditions and costs would come in to effect from April. Hirers to benefit more of the community. 3 new members have come forward. Electrical Safety inspection has been completed await report. Fire Risk Assessment now booked for 10th March. Skip needs to be ordered and a good clear out support needed from the Town Council – date to be agreed. A full report issued to Council

To Discuss Any Matters in Abeyance for Next Meeting or Not Noted Anywhere Else on the Agenda