Minutes of the Carlton Colville Town Council meeting at Carlton Colville Primary School, Gisleham Road, NR33 8DG on Wednesday 4th January 2023.
The meeting started at 7.00 pm.
Minutes
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To Note Members Present and to receive and approve apologies for absence
- Present
- Chairperson Julie Hall, Vice Chairperson Rachael Arnott, Councillors Amanda Clarke, Ryan Williams, Derek Fletcher, Adam Robertson 7.03 pm, Chris Thomas, Paul Radforth
- East Suffolk Council/Suffolk County Council Craig Rivett.
- Allotment Chairperson – David Peek, East Anglia Transport Museum – Tim Major
- Members of the Public: 3
- Apologies
- Received and approved for Jenny Ceresa – East Suffolk Council
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To receive any declarations of interest regarding the agenda
None
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To consider applications for dispensation
N/A
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To agree and sign the minutes of the Town Council meeting of 7th December 2022
Resolved: It was RESOLVED by all that these were true and accurate and were duly signed
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To receive reports from the following:
Note: No questions from the public will be taken during these reports. Public participation is a separate agenda item at item 6.
- Suffolk County Councillors – Devolution deal between the government and SCC announced - This historic deal marks a new devolution agreement between the government and Suffolk County Council. The devolution deal transfers new powers and a £480 million investment fund over 30 years to Suffolk County Council, who will work collaboratively with local partners to deliver on the county’s priorities Flooding on The Street – Craig to chase.
- East Suffolk Councillors – Bollards installed at Carlton Meadow Park
- Patients Participation Group at Rosedale Surgery – no report next meeting 24th January
- IMPACT Detached Youth – not present
- East Anglia Transport Museum – successful Christmas period and the most visitors ever in 2022.
- Allotments – New tenants on site. Jubilee Bench to be repaired in better weather.
- Carlton Colville Community Centre – report circulated
- Carlton Colville Community Kitchen and Wildlife Garden – Vandalism has occurred to trees has been repaired. Wreath making in December. Programme of events for the year to be prepared.
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Public participation
The purpose of the meeting is for Councillors to discuss Town Council Business. During each meeting the Council will allow a period of up to 15 minutes for public questions. During this time, residents can put questions to the Chairman regarding local concerns. Each question will be allocated 3 minutes. Where possible the Chairman will respond but matters may have to be deferred and placed on a later month’s agenda for discussion. Members of public asked questions about Ashtree Gardens tree that needs urgent attention – Craig Rivett to chase.
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To agree payments for December 2022
List circulated prior to meeting
Resolved: It was RESOLVED by all to agree all 9 online payments totalling £4535.65 and 2 direct debits totalling £77.75
Spend v budget circulated
Bank Statement and reconciliation for December 2022 to be signed in February as not received
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To note that the Annual Internal Control Statement review and Financial Risk Assessment had been carried out by Councillor Rachael Arnott
These were completed on 6th December and all was found to be correct and in order with no issues to take forward
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To consider any arrangements/items to be purchased for the Kings Coronation
Items to be researched.
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To note that the Town Council attended the planning committee for application DC/22/3272/FUL Land behind 55 The Street and the application was approved by ESC
This was attended by the clerk and 3 Councillors in December and a 3 minute presentation recommending refusal was read out. The decision to approve was made by ESC.
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To note the winner of the Festive Display competition
The winner was 9 Monarch Way and the prize had been delivered and a £50 donation to Alzheimer’s Society would be made in February as per the request of the winners.
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To consider the request for a donation to Citizens Advice Bureau – Localism Act 2011, s.s. 1-8 – General Power of Competence
Following discussion about the importance of the organisation especially during the cost of living crisis it was proposed by Councillor Arnott and seconded by Councillor Varela to issue a donation of £500
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To appoint the Internal Auditor for 2022/2023
Resolved: It was RESOLVED by all to appoint SALC as the Internal Auditor
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To discuss any matters in abeyance for next meeting or not noted anywhere else on the agenda
Residents complained about Fireworks NYE being set off on Matlock Dale play area
Clerk to write to Haydens Chemist about parking at the entrance of Ashburnham way shops
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To close the meeting
The meeting closed at 19.59
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Confidential:
To resolve that under the Public Bodies (Admission to Meetings) Act 1960, the public be excluded from the meeting on the grounds that publicity would be prejudicial to public interest by reason of the confidential and commercially sensitive nature of the business to be discussed.
Signed……………………………………… Date………………………………………