To Note Members Present and to Receive and Approve Apologies for Absence
- Present
- Chairperson Rachael Arnott, Councillors Ryan Williams, Adam Robertson, Clare Varela, Paul Radforth, Chris Thomas
- Suffolk County Council – Melanie Vigo DiGallidoro
- East Suffolk Council – Craig Rivett
- East Anglian Transport Museum – Tim Major, Allotment Chair – David Peek
- Members of Public 4
- Apologies
- Councillors Julie Hall, Derek Fletcher, Chris Thomas, Amanda Clarke
- East Suffolk Council – Jenny Ceresa
To Receive Any Declarations of Interest Regarding the Agenda
None
To Consider Applications for Dispensation
N/A
Councillors to be Reminded of the Requirement for Them to Individually Update Their Register of Interests as Appropriate
Noted
To Agree and Sign the Minutes of the Town Council Meeting of 2nd November 2022
To agree and sign the minutes of the Finance and Personnel Committee meeting 16th November 2022
Resolved: It was resolved by all that these were both true and accurate and they were duly signed
To Receive Reports from the Following
Note: No questions from the public will be taken during these reports. Public participation is a separate agenda item at item 7.
- Suffolk County Councillors – All street lights replaced with LEDs which has been money saving. Multiply Suffolk - new initiative launched to help adults with numeracy. The Street flooding issues are progressing.
- East Suffolk Councillors – Ease the Squeeze information updated. 2.75 million on Shared Prosperity Fund awarded to ESC. Meeting with Carlton Court and Police about parking issues along Chapel Road, Police opinion is that driving with due care and attention should create no issues. NHS are making about 11 more spaces. More signage to be installed to direct to further parking around rear of hospital. Councillor Jenny Ceresa sent an update in her absence which was circulated.
- Patients Participation Group at Rosedale Surgery – Next meeting January 2023
- IMPACT Detached Youth – Not present
- East Anglia Transport Museum – Museum Ride the Lights in full event for December. 2 further trams delivered from Blackpool. Carol Service 6 pm 10th December. Museum open New Year’s Day from noon.
- Allotments – New tenants agreement to be sent. School still ongoing. Go back to contractor about Jubilee Bench issues. Thank for Glass provided at the school
- Carlton Colville Community Centre – 22nd November was AGM. A new chair needs to be found, some ongoing issues with Banking etc that need to be resolved – clerk offered help
- Carlton Colville Community Kitchen and Wildlife Garden – Sunday 4th December in a joint venture with the Literacy trust we took part in the Lowestoft story trail. Unfortunately the extremely cold weather kept many people away but some hardy individuals braved the weather to enjoy the stories together with warm mulled wine, chocolates and mince pies. A calendar of events for 2023 needs to be agreed by Greener Growth to try and get more community involvement. Volunteers seem very thin on the ground.
Public Participation
The purpose of the meeting is for Councillors to discuss Town Council Business. During each meeting the Council will allow a period of up to 15 minutes for public questions. During this time, residents can put questions to the Chairman regarding local concerns. Each question will be allocated 3 minutes. Where possible the Chairman will respond but matters may have to be deferred and placed on a later month’s agenda for discussion.
No questions
To Agree Payments for November 2022
List to be circulated prior to meeting
Resolved: It was resolved by all to pay all 6 online payments totalling £4741.46 and 2 direct debits totalling £81.08
Spend v budget circulated
Bank Statement and reconciliation for October/November 2022 were agreed and signed
Receipts of £90 Suffolk County Council grant for work on School Allotment
2nd Quarter VAT return received £323.74
To Agree Representation at ESC Planning Committee Meeting re Application DC/22/3272/FUL Land to the Rear of 55 The Street
Clerk or Councillor Varela to speak for 3 minutes and Councillors available to attend to do so. Photos of local recent flooding to be submitted.
To Approve the Budget/Reserves and Precept Request for 2023/2024 East Suffolk Council
The clerk gave an overview of the budget which was discussed at the Finance and Personnel committee meeting on 16th November 2022.
Resolved: It was proposed by Councillor Varela and seconded by Councillor Williams and resolved by all to agree the budget figures of £50445 for 2023/2024 and agree a 0% increase in the precept meaning a claim of £57,926.36 from East Suffolk Council, given the current climate and cost of living crisis this seemed fair. It was also resolved by all that the earmarked funds/reserves shown below could be moved during the year to allow for changing priorities and circumstances.
| Project | Amount (£) |
|---|---|
| Community Centre Hub project | 28666 |
| Street Art Project Carlton Meadow Park | 3000 |
| Fabric Building upgrade at Community Centre | 20000 |
| Election Costs | 8500 |
| Neighbourhood Planning | 9000 |
| Community Centre Play area | 23000 |
| Carlton Colville Family Fest | 5000 |
| The Graylings Community Garden | 1500 |
| Friendly Bench | 200 |
| Kings Jubilee | 1000 |
| St Peters Cemetery | 5000 |
| Play areas | 10000 |
| Total Earmarked | 116366 |
In line with the Reserves policy it was agreed to hold 1 year’s precept as a Reserve
To Agree that the New National Joint Council Figures for Clerks Salary Will Be Backdated to April 2022 and to Agree that the Clerk Should Move to the Next Salary Scale Point (26) from April 2023
It was proposed by Councillor Radforth and seconded by Councillor Robertson that the clerks salary should be backdated and the increase of salary scale should be effective from 1st April 2023
To Propose and Agree the Details of the Annual Christmas Lights Competition
Entries in by 19th December. Photos to be taken during the day and evening. Trophy had been ordered. Winner announced before Christmas.
To Update the Town Council on Meeting with Sunrise Academy
Julie Hall chairperson of TC to visit school and spend a day there observing early 2023. Member of public continued to have more issues since meeting happened which have been reported to the headmistress. A further meeting to be held in the New Year. Academy had been in charge since April.
To Consider if Carlton Colville Wished to Be Involved at the Lowestoft Carnival 2023
Members decided they did not have the resources to be involved with this with the commitment of the Carlton Colville Family Fest next year.
To Consider Any Arrangements/Items to Be Purchased for the Kings Coronation
Deferred to January 2023
To Discuss Any Matters in Abeyance for Next Meeting or Not Noted Anywhere Else on the Agenda
The proposed radio mast installation at Lowestoft Road was discussed and agreed that it was needed to improve mobile signalling. It was also suggested to let the contractor know of the Christmas Tree placing and any costs of moving the electrical supply to this would be down to them.
To Close the Meeting
The meeting closed at 7.55
Signed……………………………………………………………………… Date……………………………………………………..